Deposit Agreement

Deposit Data

What is this agreement?

The HSDS Deposit Agreement is a legal document that gives us permission to preserve your data and make it available to researchers and the public. When you deposit materials with us, you keep full ownership and copyright of your work.

The summary below explains the key points of the licence, but you should read the full agreement before signing. Download the full Deposit Agreement (PDF).

What this agreement covers

Your responsibilities:

  • Confirm you own the materials or have permission to deposit them
  • Ensure any personal data is properly consented for (where applicable)
  • Verify that materials do not violate copyright or other laws

What the HSDS will do:

  • Preserve your materials for the long term
  • Make them freely available online in different formats
  • Convert files to new formats as technology changes
  • Share them under the access license that you choose

How the process works

  1. Contact us about depositing your materials
  2. We will discuss with you any applicable fees
  3. We send you the agreement electronically via email
  4. You read and accept by clicking the acceptance button
  5. We send you a copy of the agreement for your records
  6. We begin preservation work on your materials

Important details

Fees: Some deposits incur preservation fees. Materials will be removed if fees are not paid.

Liability: The HSDS takes reasonable care but cannot be held liable for loss or damage to materials.

Duration: The agreement lasts for the duration of copyright protection in your materials.

Access license: You choose how others can reuse your materials (we typically suggest a Creative Commons Attribution).

Questions or concerns?

If you're unsure about anything in this agreement or think you might need a custom version, please contact our helpdesk before proceeding.

Download Deposit Agreement